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Minutes of the North End Residents Association

Thursday, November 24, 2011

Tolko Mill, 820 Guy Street, Kelowna

Present: Heather Rice, Dirk van Ulden, Sarah Norlund – Lewis, Heather Arnold, Saskia Makela, Sue Parfitt, Will Smith, Lisa Masini, Kathy Sukkau, Jim Copeman , Tom Wilson, Brent Hobson

Regrets: Maria Tokarchuk

Meeting was called to order by Heather at 7:10 pm. Agenda adopted.

- Thank you Brent for allowing us to use the space at Tolko

- Introductions

Minutes of AGM 2010 presented. Tom approved. Lisa seconded.

  • Treasurer's report: balance $947 (primarily membership money). See financial report next page for details. Sarah approved. Seconded by Dirk.
  • Director's annual report: (read by Heather – see attached) Jim approved and Tom seconded.
  • Business Arising
  • Increasing membership... issues to be addressed?
  • website (Dirk)
  • postcard sized cards advertising put in mailboxes
  • newsletter
  • ask/bring your neighbours to join NERA
  • discussion regarding Fintry being moved to Sutherland Bay
  • Stockwell to be a thoroughfare
  • drug use on Stockwell
  • bikelanes
  • parking at boat launch, parking on Knox ?paid parking ?2 hr parking
  • houseboats in Sutherland
  • Pleasantvale future?
  • Knox Mountain Plan
  • Future for NERA? Mission statement? NERA vision? Lisa Masini suggests she can bring in a friend to help us develop a NERA mission statement.
  • Executive willing to remain the same for 2011: Heather Rice (president), Lisa Masini (vice president), Saskia Makela (secretary), Maria Tokarchuk (treasurer). Directors: Lori and Ray are stepping down as directors. Tom volunteers Colleen Wilson to join as director. Will Smith would like to be a director. Traci and Cheri to be contacted regarding whether they want to remain directors. Tom moves to accept that the executive remain the same, and to accept new directors.
  • Saskia to make up mock up of postcard sized marketing campaign to bring to next meeting.
  • NERA advertising: Lisa to do Twitter feed, Saskia to put on facebook, Saskia to advertise Castanet, Jim to advertise in Kelowna Events
  • Is ‘NERA’ appropriate name for this neighbourhood association considering Central Kelowna included in boundaries.

Meeting adjourned 7:45pm. Next meeting Thursday January 26, 2011 at Tolko.

NORTH END RESIDENTS ASSOCIATION

YEAR END FINANCIAL REPORT

NOVEMBER 1 2010 - OCTOBER 31 2011

INCOME (Membership, donations, interest)

Membership 80.00

Interest 0.10

Total 80.10

EXPENSES

Note 1 Minister of Finance 115.00

AGM expense (Cherie Hanson) 28.00

(room rental for meeting)

Total 143.00

Note 2 BANK BALANCE as of Oct 31, 2011 947.52

Note 1- payment includes fees for – change of address, Society fee for 2008 and 2011, and constitution change.

Note 2- requirement for holding reserve money for Park Bench project has expired so 217.61 has been added to general revenue.

 

Minutes of the North End Residents Association

Thursday, September 29, 2011

Bean Scene Coffee House, Bernard Ave. , Kelowna

Present: Heather Rice, Dirk van Ulden, Annette Lachaine, Saskia Makela, Maria Tokarchuk

Meeting was called to order by Heather at 7:04 pm. Agenda adopted.

Minutes of May 26, 2011 accepted.

  • Treasurer's report: $927.47
  • Business Arising
  • Heather reports that resolution has been changed and updated with the Registrar of Societies. Constitution has been changed to state NERA now only needs a president, vice-president, secretary/treasurer.
  • Traci – attended meeting of coalition of neighbourhood associations (will update NERA at later date). Could neighbourhood associations share their minutes instead of meeting on a regular basis?
  • All candidates meeting has been proposed for Tuesday November the 8 th at Rutland centennial Hall (put forward by CORA).
  • Downtown Plan: Cherie update by email. Anyone interested in the downtown plan, should be aware that there will be a public hearing October 18 th and the agenda for this meeting is available on the city website by October 14 th. Cherie will be asked to attend the Downtown plan workshop on November 2 nd on behalf of NERA (Heather to confirm with Cherie). Public open house will be Thursday, November 3 rd.
  • Other Business
  • City of Kelowna website – Maria has used the “report a problem” or “request a service” and enjoyed success with each of her requests. Please consult this service to address issues such as street lights and garbage cans.
  • The erosion of Poplar Point will be addressed by Heather with the city.
  • Heather will follow up with Esther Moore regarding her concerns with cars speeding down Ellis Street and the Knox Mountain management plan.

Meeting adjourned 7:45pm . Next meeting is AGM on November 24 th, 2011 . Heather will follow up with using the meeting room at Tolko for the AGM.

The following is a draft of the Minutes of Regular meeting of the North End Residents Association

Tuesday January 25, 2011

Bean Scene Coffee House, Bernard Ave., Kelowna

Present: Maria Tokarchuk, Cherie Hanson, Heather Rice, Lori Jones, Dirk van Ulden, Raymond Lewis, Sarah Norrlund-Lewis, Lisa Masini, Saskia Makela, Grace and Sture Gustaffson, Traci Savel, Goodwill

Meeting was called to order by Heather at 7:10 pm. Agenda adopted.

Minutes of the November 18, 2010 AGM read by Heather. Future minutes to be sent out by email for members to peruse on their own time. Saskia to email copy of November 18, 2010 minutes to Traci.

Treasure's report: $942.42 in account. Recent costs include: expense to ministry $25, change of address fee $15, AGM expenses $28. Yearly membership of $10 to be paid to Maria.

Business arising:

1. Mandate of NERA – roles and responsibilities of board members:

  • Roles of directors – handout provided for new directors. Directors cannot speak on behalf of NERA unless this has been cleared with other NERA members.
  • Responsibilities of all the executive members (secretary, VP, President, Treasurer) included in NERA constitution.
  • It is requested that board members alert NERA if unable to attend a meeting.
  • Traci has volunteered to join NERA directors. 11 for; 0 opposed.
  • Action Item : Maria and Heather to f/u on who the signing officers are for NERA's bank account.

2. Discussion re: resolution to change NERA constitution regarding minimum number of directors.

  • Action Item: Heather and Saskia to prepare a draft before the next meeting and email proposal 21 days before March meeting for member perusal. All paid up members are permitted to vote – vote is not limited to board members.

3. Discussion re: proposed new dog beach on Poplar Point (includes removal of one (city-owned) home on Poplar Point Drive to accommodate parking lot for dog owners).

  • Lisa supports the idea of a north end dog park being a positive community gathering place for dogs and their owners.
  • Cherie expressed concerns regarding water quality for dogs (and possibly children accompanying dogs) in Sutherland Bay. Cherie moved that NERA pay for and undertake a water quality test. Seconded by Maria. Passed.
  • Heather expressed concern regarding the impact to the beach as a result of overuse by dogs and increase in traffic (dogs, owners and cars) that will come for the dog beach. She relates back to the previous (now closed) off-leash dog beach at Sutherland Park and over use of that park leading to the degradation of the lawn area as well as the increase in traffic at that time.
  • Further points discussed included concern regarding the blind corner on Poplar Point as well as the narrowness of the beach area across the road from the proposed parking. It was also noted that the off-leash dog run on Knox Mountain has increased traffic to the neighbourhood and has also become muddy with most vegetation gone due to sensitive nature of the site and over use.
  • Action Items :
    • Lisa to contact the city to learn more about plan for Poplar Point dog beach (parking plans? Fencing? Etc...)
    • Ray and Sarah to commission private water quality testing in preparation for report/letter to be presented to City Council on behalf of NERA. Cost is estimated to be about $75. Saskia to look for previous testing results in NERA papers (approximate 2005-2006).

4. Discussion re: NERA website. Dirk has been maintaining/updating a website for NERA and Traci has volunteered to assist in maintaining the website. Ray has volunteered his host for the website. Domain name is www.kelownanorthend.org. (recently renewed – costs $9/year).

  • Action items :
    • Heather to email Dirk the following items to help bring the website more up-to-date: draft and approved minutes, new board member's names, president's report from 2010, war time homes report (Lisa to email to Dirk).
    • Traci and Dirk to work together on website.

Other business:

  • Goodwill reports that he called John Penrice (from Parks dept) regarding mountain bikers tearing up Knox Mountain park. John attended and witnessed the bikers doing the same. Heather mentioned the group Friends of Knox Mountain takes on these issues as well.
  • Subsidized housing on Cambridge and Kingsway has reportedly been bought by the government (Ministry of Housing) from the Rotary. NERA wants to continue to follow the changes and plans for the future of this area.
  • Boats in Sutherland Bay – should we ask the city to please respond to what activity they are going to take against the (illegal) boats that are mooring in the Bay? Should the newspaper be also copied on this issue?
  • Action item : Heather to make a draft of a letter to the city regarding houseboats in Sutherland bay and send a copy to board members.

Dates of next meetings: March 31, 2011, May 26, 2011, September 29, 2011, AGM November 24, 2011. Bean Scene Coffee House on Bernard reserved for the above dates from 7 – 9 pm.

Meeting adjourned 8:30pm.

621 Broadway Ave, Kelowna, B.C. V1Y 7M8